Chaperone Selection & Application Process
Please read the Chaperone Selection Process before applying.
Word & PDF formats
Four (4) References (one employer & three personal) submitted online
INFORMATION ABOUT THE
PROGRAM AND COMMITMENT NEEDED
HISTORY: The Ketchikan-Kanayama Exchange program started in 1986, beginning with teacher exchanges and annual exchanges of students in 1987. The exchange started as part of a school district program, and then the Ketchikan-Kanayama Exchange Association was formed in 1989 to administer the program. It is a non-profit organization run totally by volunteers dedicated to keeping the program running well. Funding from the school district and the borough is minimal, and covers only expenses for the teacher exchange and some of the expenses incurred during the Kanayama student visit. The first visit from Kanayama delegates (the Mayor and Superintendent, etc.) to Ketchikan to decide whether or not to start an exchange, took place in November 1986. Ketchikan delegates (Ketchikan’s Mayor and Superintendent) then visited Kanayama in March 1987 for the first time. Following that, Christa Bruce and family went over, and the Ketchikan and Kanayama students first visited each other.
FINANCIAL COMMITMENT: For those selected for the exchange this is a trip of a lifetime but travel to and within Japan is expensive. For this reason, you need to be fully aware of the financial and time commitment involved. Students selected for the exchange their families must be able to commit to a base monetary amount of $1800 (This does not include spending money for while in Japan). This money is used to help cover airfare, train tickets, meals, and any necessary overnight stays for the basic trip to Kanayama, Japan. The monetary commitment is broken down into 4 monthly commitments of $450 due in November, January, February and March in order to complete travel plans and ticket purchases.
FUND-RAISING: The total budget anticipated for travel is approximately $65,000 with slightly over half from your personal commitment. The extra money needed to meet this goal covers gifts for school and city officials and any additional travel within Japan that the group may do following their stay in Kanayama. Students selected and their families are expected to help with fundraising. Activities in the past have included making and selling pizzas, gift wrapping in December, and organizing and conducting a raffle. Fundraising activities start soon after the group is selected in October.
Families are responsible for filling time slots for gift wrapping and unsold raffle tickets.
Fall & Spring Raffle Sales
All required raffle tickets MUST be sold. Your family will be responsible for the balance of unsold tickets @ $10 each
Gift Wrapping in December
Each family will need to commit to approximately 20 hours of gift wrapping at Tongass. ALL families MUST participate in gift wrapping.
We want you to be fully aware of the time commitment that may be required of you in meeting fundraising goals. Any funds remaining in the total budget upon completion of the travel will revert to the exchange program to help cover costs and ensure its future continuation and viability, and there will be no refunds upon trip completion.
TIME COMMITMENT: In addition to the time involved in fund-raising, parents must also commit to helping with the various committees involved in trip logistics: Fundraising, Publicity & Gifts, and Performance. Again, this requires commitment on your part.
We hope that we haven’t scared you off by highlighting what is expected of you. The Kanayama experience is truly unique, and though the student may be the only one traveling, the work involved prior to the trip can be enriching for both student and parents and often strengthens family bonds. We would encourage you to support your child in his or her quest of becoming part of the exchange group for the upcoming year.
Exchange Application Process & Criteria - Chaperone
Ketchikan, Alaska – Kanayama, Japan
Two-to-Three Week Visit in June
The Ketchikan-Kanayama Exchange Association is working on the plans and details to once again exchange students and adults with our Sister City of Kanayama / Gero City, Japan. This program has been an enriching and pleasurable experience for all participants in the past. It is an honor to be selected as a part of the exchange.
Students in the 8th grade and their chaperones will be given the opportunity to live with host families, visit the schools and other points of interest in Kanayama area and Gero city, Japan, in June after the current school year ends. This two-to-three week visit is made possible through the friendship and commitments developed between the sister cities of Ketchikan and Kanayama in Gero City, and is supported by the families of the participants.
We will select up to four adult chaperones for the exchange program. If possible we would like one of the applicants to be a school district employee. Applications must be postmarked, electronically submitted, or turned in to Schoenbar Middle School by October 31st of the current year. To be considered, a completed application and four recommendation forms must be submitted by the due date.
Selection of chaperones will be made from applications submitted to the Ketchikan•Gero•Kanayama Exchange Association by the selection committee and is based on the following:
STEP 1 - Application Process
STEP 4 - Chaperone Selection
What is expected of chaperones?
Head Chaperone ~ appointed by the Ketchikan•Gero•Kanayama Board. All the above duties and